Securely sharing and protecting Government documents
Government documents contain highly sensitive information that requires a high level of
security. These documents may include classified information, confidential reports, and
other sensitive information that should not be accessible to unauthorized individuals.
With the growing use of electronic documents, it is important to understand how to
securely share and protect government documents. In this article, we will explore some
tips for securely sharing and protecting government documents.
Encryption
One of the most critical steps in securely sharing government documents is to ensure
that all documents are encrypted. Encryption is the process of encoding information in
such a way that only authorized individuals can access it. By encrypting documents,
government agencies can ensure that even if the document falls into the wrong hands, it
cannot be accessed without the proper credentials.
Disable Printing and Downloading
Most PDF editors come with an option to disable printing and downloading of the
document. This option is especially useful when you want to share the document online
but want to prevent others from printing or downloading it. However, it's important to
note that this method is not foolproof, as users can still take screenshots of the
document or use third-party tools to extract the contents. That's why you need better
tool for the job.
Host your files in HelpRange
That's why one of the most effective ways to prevent unauthorized distribution of your
PDF files is
by hosting them on a secure platform. You can use a secure file hosting service like
HelpRange, which comes with advanced security features like encryption,
access controls, and versioning.
Another critical aspect of document security is ensuring that all documents are stored securely. This means storing documents in a secure location with proper access controls, limiting the number of individuals who have access to the documents, and ensuring that all documents are backed up regularly.
Another critical aspect of document security is ensuring that all documents are stored securely. This means storing documents in a secure location with proper access controls, limiting the number of individuals who have access to the documents, and ensuring that all documents are backed up regularly.
Screenshot Prevention
One of the greatest feature of HelpRange is way to disable possibility to make
screenshots
of your documents. To disable this possibility you just need to check "Screenshot
Protection" to on for given document.
Online Access to Document Via OTP (One-time passwords)
To protect your documents really well HelpRange introduced possibility to let your
viewers see your documents only after successful sign in attempt (using their emails as
way of authentication).
Disable Forwarding
HelpRange introduces also possibility to disable forwarding of your PDF to other people.
You just need to set this option to ON.
Conclusion
In conclusion, securely sharing and protecting government documents is a critical task
that requires attention to detail and a comprehensive approach. By implementing the
steps outlined above, government agencies can significantly reduce the risk of data
breaches and ensure the confidentiality, integrity, and availability of sensitive
information.
Check out HelpRange
HelpRange is "Next-Gen Data Room For Documents Protection & Analytics". HelpRange is a cutting-edge virtual data room platform for document access controls and in-depth analytics, ensuring superior management and usage insights for your documents.